Evergreen guide
Domain portfolio checklist
An evergreen checklist to inventory domains, fix expiry risk, label purpose, and project renewal cost — reusable every quarter.
Last reviewed: 11 August 2026
Use this checklist as a repeatable operating procedure. It is intentionally tool-agnostic — DomainsBoard simply makes the steps faster.
Inventory
- Every domain you own appears in one list
- Registrar / connection label is set
- Expiry date is present and believable
- Renewal cost + currency filled for keepers
- Auto-renew status recorded
Risk
- Reminders enabled (60 / 30 / 7 / 1 or your variant)
- Production domains have auto-renew on or a named owner watching them
- “Auto-renew off” list reviewed
- No unknown domains in corporate email signatures
Organization
- Labels applied (client / investment / personal / parked / project)
- Notes capture non-obvious context
- Client domains separable from personal experiments
Money
- 90-day renewal projection reviewed
- 12-month burn acceptable
- Drop candidates listed with reasons
Cadence
- Weekly: 30-day expiry skim
- Monthly: cost projection check
- Quarterly: full audit
When the checklist feels heavier than the portfolio, you have outgrown manual upkeep — see portfolio management.
FAQ
How often should I run this checklist?
Run a full pass quarterly, with a lighter weekly glance at names expiring inside 30 days.
Related guides
Domain portfolio management
A practical system for tracking domains across registrars — renewals, costs, labels, and risk — without losing names to missed expirations.
Domain expiry and renewals
How domain expiry works, why reminders beat hope, and a renewal workflow that keeps names online without overpaying forever.
Domain portfolio audit
A quarterly domain portfolio audit process to drop waste, fix expiry risk, and reallocate renewal budget with a clear scorecard.
How to track a domain portfolio in a spreadsheet
A durable spreadsheet layout for domain inventory, renewals, and costs — plus when to graduate from sheets to a dedicated board.